Record a Supplier Payment

Use Supplier Payment Entry to record money paid from a bank account to a supplier.

Before you begin

  • Confirm that the invoices are valid, approved, due, and not already paid.
  • Confirm supplier bank details outside the payment entry process according to your anti-fraud policy.
  • Verify payment date, amount, currency, bank account, and external reference.

Record the payment

  1. Select the Supplier.
  2. Select the paying Bank Account.
  3. Enter the payment Date, Reference, and Amount.
  4. Enter an authorized payment discount only when applicable.
  5. Add a memo identifying the payment batch, remittance, or bank reference.
  6. Review the details and click Process Payment.
  7. Allocate the payment with Allocate Supplier Payment or Credit Note when it was not allocated automatically.

Fraud control: A change to supplier bank details should be independently verified using a trusted contact method before payment is released.

Verify the result

  • Supplier inquiry shows the payment once.
  • The intended invoices are settled or the payment is clearly unapplied.
  • The selected bank account decreased by the expected amount.