Help /

Manage Departments

Manage Departments

Departments classify employees and provide default payroll posting references.

Core Fields

  • Department Name - required department label.
  • Salary Expense Account - required payroll expense account for the department.

Optional Schema-Driven Fields

Depending on the company schema, this page can also show:

  • Department Code - short internal code.
  • Parent Department - hierarchy for reporting.
  • Manager Employee ID - manager reference.
  • Cost Center - analysis dimension or cost center.
  • Payroll Liability Account - liability account specific to the department.
  • Description - free text description.

Workflow

  1. Create the department before assigning employees.
  2. Choose the Salary Expense Account carefully because it affects payroll postings.
  3. If hierarchy is used, assign Parent Department after the parent exists.

Notes

  • A department cannot be its own parent.
  • Departments cannot be deleted while employees still reference them.
  • Some companies see only the mandatory fields because optional columns are schema-dependent.