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Purchases Module

Purchases Module

The Purchases module controls how the company requests, compares, orders, receives, invoices, and pays for external supply. This guide follows the ERPNext Buying-style section layout, but every section is based on the NotrinosERP procurement feature set.

Section structure

• Introduction - procurement purpose, flow, and module relationships.
• Setup - suppliers, purchasing defaults, and supply-side master data.
• Features - requisitions, RFQs, agreements, purchase orders, receipts, invoices, and matching controls.
• Reports - dashboards, supplier analytics, reorder visibility, and spend review.

Typical workflow

1. Complete setup so suppliers, purchasing data, and defaults are ready.
2. Raise a requisition or use reorder-driven purchasing when demand is identified.
3. Request quotes or work from agreements where structured sourcing is needed.
4. Issue a purchase order, receive goods, and validate invoice matching.
5. Pay suppliers and review procurement performance from reports.

Start with these pages

• Purchases Setup
• Purchases Features
• Purchase Order Entry
• Purchases Reports

Connected modules

• Purchases feeds Inventory with receipts, General Ledger with payables, and Fixed Assets when capital items are acquired.
• Replenishment, requisition, RFQ, and agreement flows support more controlled sourcing than simple ad hoc ordering.
• Direct GRN and direct supplier invoice remain useful for urgent or low-complexity buying when policy allows them.

First-look advice

• Start with supplier setup and purchase order processing, then add requisition, RFQ, agreement, and matching discipline as procurement maturity grows.
• Use inquiries and exception views often; procurement quality improves when price, delivery, and invoice mismatches are found early.