Receive Purchase Order Items

Use this page to record goods received against a purchase order. Processing a goods receipt normally increases inventory at the selected location.

Before you begin

  • Compare the delivery with the purchase order and supplier delivery note.
  • Count and inspect the actual goods received.
  • Identify shortages, damage, substitutions, or items that should be rejected.

Record the receipt

  1. Open the order from Outstanding Purchase Orders and select Receive.
  2. Confirm the supplier, receiving location, and Delivery Date.
  3. Enter the supplier's delivery-note reference.
  4. Enter the actual quantity accepted for each line.
  5. Leave unreceived or rejected quantities open according to your process.
  6. Click Process GRN and note the resulting goods-received number.

Partial receipts

A partial receipt records only what was accepted. The remaining quantity stays outstanding on the purchase order for a later delivery or order amendment.

Important: Record the actual accepted quantity, not the quantity shown on the supplier paperwork. A receipt changes stock and the quantities available for supplier invoicing.

Verify the result

  • Inventory increased at the intended location.
  • The purchase order shows the correct received and outstanding quantities.
  • The receipt is available when entering the supplier invoice.