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Manage Pay Elements

Manage Pay Elements

Pay Elements are the reusable earnings and deductions that appear on payslips and in salary structure overrides.

Fields

  • Element Code - short code.
  • Element Name - display name.
  • Element Category - Basic, Allowance, Deduction, Employer Contribution, Statutory Deduction, Bonus, or Reimbursement.
  • Select Account - employee-side GL account.
  • Employer Account - optional employer-side GL account.
  • Element Type - Earnings or Deduction.
  • Amount Type - Fixed Amount, Percentage of Basic, Percentage of Gross, Formula, or Attendance Based.
  • Default Amount - fixed amount or rate used by the selected amount type.
  • Formula - formula expression for Formula amount type.
  • Taxable - whether it contributes to taxable pay.
  • Affects Gross - whether it adds into gross salary.
  • Minimum Amount, Maximum Amount - optional value bounds.
  • Display Order - sequence on payslip and order of gross accumulation.
  • Description - notes.

Recommended Workflow

  1. Create a Basic element first.
  2. Add standard allowances and deductions.
  3. Configure Formula amount types only after reading Payroll Formula System.
  4. Use Manage Salary Structure to override elements by position and grade.

Notes

  • Display Order matters when formulas reference GROSS.
  • Formula is required only when Amount Type is Formula.
  • Duplicate account usage can be blocked depending on the element and data rules.