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Manage Employees

Manage Employees

Create and maintain employee master records.

Personal Details

  • Employee ID - Unique identifier
  • Full Name - Employee name
  • Date of Birth - Birth date
  • Gender - Male/Female
  • National ID - Government ID number
  • Address - Home address
  • Phone / Email - Contact details

Employment Details

  • Department - Organizational department
  • Job Position - Job title
  • Pay Grade - Salary grade
  • Date Hired - Start date
  • Salary Structure - Payroll calculation template
  • Bank Account - For salary payments

Employee Salary Override

Each employee can have personal salary overrides that take the highest priority during payslip calculation. When editing an employee's salary details, you can:

  • Set a personal salary amount that overrides the salary structure amount
  • Set a personal formula that overrides both the salary structure formula and the pay element default formula

This is useful for special arrangements (e.g., a specific employee has a negotiated bonus formula different from their grade standard).

Formula Priority Order:

  1. Employee Salary Override (this page) - Highest priority
  2. Salary Structure formula - Mid priority
  3. Pay Element default formula - Lowest priority

The override is date-effective: set Effective From and optionally Effective To dates to control when the override applies.

Operations

  • Add New - Create an employee record
  • Edit - Modify details
  • Search - Find employees
  • Deactivate - Mark as inactive (for terminated employees)

See Also